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Phase II

IMRI Operation and Safety SOP for Phase II

 

General Guidelines:

  1. Anyone experiencing cold/flu symptoms or coming in contact with a sick person must not come to the IMRI facilities, must inform their PI, and must self-quarantine at home for at least 14 days.
  2. Only users with a current instrument reservation that requires in-person use of equipment (instruments, sample preparation equipment, computer workstations) are allowed to enter the IMRI facilities. All other people (PIs, colleagues, observers, visitors, etc.) are prohibited from entering the IMRI facilities until further notice.
  3. All people must wear a clean face covering and gloves and remain at least 6 feet apart at all times in the IMRI facilities.
  4. Occupancy limits of all rooms have been determined by IMRI and room occupancy limits are posted on the door(s) of each room. Before moving between rooms, people must verify aurally and visually that room occupancy limits will not be violated by doing so, and wait if necessary before proceeding into the room.
  5. Volunteers, visitors, undergraduate students are not allowed in the IMRI facilities until further notice.
  6. One-on-one discussions should occur virtually, except when truly necessary to conducting research or maintaining lab safety.
  7. Personal safety also needs to be considered at this time, especially when working in the lab alone. Hazardous procedures should not be carried out when working alone. A Working Alone Reference Guide is available from EH&S.
  8. Research that generates large volumes of hazardous waste and/or necessarily involves chemical, biological, radiation or other hazards is prohibited without prior approval from IMRI staff.

IMRI users SOP

 

In addition to the general guidelines listed above, IMRI users must observe the following rules in order to use the IMRI facilities during Phase II:

 

      I. Prior to their first use of the IMRI facilities in Phase II, each academic user must:

  1. Fill out this online form.
  2. Ensure that their PI has sent an email to Dr. Jian-Guo Zheng (jzheng@uci.edu) with the following text:

“Dr. Zheng,

As a PI, I certify that my Phase II group research plan has been approved by my School’s Dean (list name) and I authorize my group members (list full names of all IMRI users in the group) to resume use of the IMRI facilities. My group members understand and agree to follow IMRI’s Phase II Users SOP.

Thank you,

Name of PI”  

 

              Prior to their first use of the IMRI facilities in Phase II, each industry user must:

  1. Fill out this online form
  2. Email Dr. Zheng (jzheng@uci.edu) to request access to the facilities.

             Upon approval of each user, Dr. Zheng will reactivate the user account and key card so that the user can start to use the IMRI facilities.

 

      II.    Users must follow special safety rules during Phase II:

  1. Only users with a current instrument reservation that requires in-person use of equipment (instruments, sample preparation equipment, computer workstations) are allowed to enter the IMRI facilities. Walk-in users without reservations are not allowed. Co-workers, guests, visitors, and other people not essential to operating the instrument(s) are not allowed.
  2. There is no instrument training during Phase II. Only existing users may use the IMRI facilities. On-site staff support is very limited.
  3. Users who have symptoms of sickness or were exposed to a person with COVID-19 must not enter the IMRI facilities, must inform their PI and EH&S according to UCI regulations, and must self-quarantine at home for at least 14 days.
  4. Users must wear a clean face covering at all times in and around the facilities. Appropriate face coverings may be available to academic users from their PIs, Schools, or EH&S. The IMRI facilities will not provide face coverings to users. Users without face coverings will not be allowed inside the facilities.
  5. Immediately prior to entering the facilities, users must wash their hands with soap for 20 seconds or use hand sanitizer. There are restrooms near each facility. Hand sanitizer stations are also available at each building entrance. After washing hands, users should not touch the door handles with bare hands (use paper tissues or your arm instead).
  6. Users must wear clean gloves at all times in the facilities. Gloves will be available at each facility entrance. Please put the gloves on immediately after you enter an IMRI facility. Do not use your bare hand to touch anything in the labs! Normal lab gloves cannot be used to handle chemicals. Do not use contaminated gloves to touch door handles, keyboards and other frequently used areas.
  7. Users must maintain a 6-foot distance with staff and other users. Please follow staff instruction if needed to maintain distance.
  8. Users must obey room maximum occupancy limits that are posted on the door(s) of each room in each facility. Before moving between rooms, users must verify aurally and visually that room occupancy limit will not be violated by doing so, and wait if necessary before proceeding into the room. To prevent traffic jams, users should end their session, clean up and leave the room at least 5 minutes before their scheduled end time. Similarly, users should begin their session ~5 minutes after their scheduled start time to ensure that the previous user has left.
  9. Users must have their cell phone with them at all times. Emergency contacts are posted in each facility near the entrance. Please check and keep a copy of the emergency contacts before using the instruments.
  10. As always, no food or drinks are allowed in the facilities.
  11. If an experiment requires two people to come within 6 feet of each other for a short period of time, users must submit a plan and receive approval in advance. Special PPE must be prepared in advance.
  12. Mail-in samples are a good alternative for users (especially outside users) who want to get work done by IMRI staff for service or collaboration projects.  Please contact staff for our mailing address. No SARS-CoV-2 samples are allowed without special prior approval and preparation. Data handling and sample return will be worked out with each user on a case-by-case basis before the samples are shipped.

              To maintain physical distancing, each facility room has a posted occupancy limit, as follows:

  • 7 person max occupancy in 1302 Calit2 (LEXI)
    • 1 person max at the Quanta 3D SEM/FIB
    • 1 person max at the Magellan SEM
    • 1 person max at the SmartLab XRD
    • 1 person max at the Ultima III XRD
  • 1 person max occupancy in 1301 Calit2 (LEXI)
  • 1 person max occupancy in 1322 Calit2 (Surface Science)
  • 4 person max occupancy in 2423 Calit2 (TEMPR)
    • 1 person per instrument station, and no simultaneous use of adjacent instruments
  • 15 person max occupancy of the TEM facility (CTEM)
    • 1 person max in the 2800 TEM suite
    • 1 person max in the 2100 TEM suite
    • 1 person max in the GrandARM TEM suite
    • 1 person max in the NION TEM suite
    • 1 person max at the GAIA SEM/FIB
    • 2 person max in the sample prep lab
    • 2 person max in the data analysis area
    • 2 staff people (1 person max in each staff office)
  • 9 person max occupancy of MC2
    • 1 person max in the Hitachi SEM and AFM room
    • 1 person max in the XL-30 room
    • 1 person max in the CM-20 room
    • 1 person max in the sample prep area

These occupancy limits should be self-enforced by users (e.g., by checking the occupancy of each room before entering it and, if full, waiting to enter). The occupancy limits will also be enforced by IMRI staff. Users in violation of these limits may have their usage privileges revoked.

 

IMRI staff SOP

  1. IMRI’s top priority is your health and safety. Staff should work on campus whenever possible, but there is no pressure to work in any situation in which you feel that your health and safety are at risk.
  2. Staff who have symptoms of sickness or were exposed to a person with COVID-19 should report it and stay at home.
  3. Staff must wear a clean face covering and gloves in the facilities. Staff do not need to wear this PPE while alone in their offices.
  4. Staff must frequently wash their hands with soap for 20 seconds and/or use hand sanitizer while at work.
  5. In the event where staff must interact with users in person, please rigorously maintain a six foot distance. Staff may ask the user(s) to move around the room as needed to maintain this distance.
  6. Staff must clean frequently touched areas at least twice a day using disinfectant wipes, IPA, ethanol, or bleach solution. Cleaning supplies will be provided by IMRI.
  7. Instrument training is suspended during Phase II.
  8. Staff can help with service/collaboration work but should encourage users (especially outside users) to mail in samples. Samples can be mailed to our normal mailing address. When opening and handling samples, staff must wear appropriate PPE. No SARS-CoV-2 samples are allowed without special prior approval and preparation. Data handling and sample return should be worked out with each user on a case-by-case basis before the samples are shipped.
  9. Staff are authorized to enforce the SOP and discipline users who violate the rules. Please remain vigilant and responsive to the changing circumstances.
  10. Please share any concerns and suggestions with Jian-Guo, Matt and/or Xiaoqing.

UCI Safety Protocols and Guidelines:

 

  1. OR’s Research Continuity Website
  2. Checklist for Phase 2 Research Activity
  3. EH&S Website
  4. EH&S COVID-19 Training Resources
  5. EH&S Guidance of Working Alone
  6. EH&S Cleaning Procedures
  7. UCI's Face Covering Protocol

 

Safety is the top priorty of IMRI facilities. This include your personal safety and instrument safety

         For personal safety:

Please read the UCI safety related documents at EHS website and safe training related link
Please read the radioation safety training document related to electron microscope and X-ray diffraction systems. 

        You must receive safety training before entering the facilities.

         For instrument safety:
         Please follow the instrument SOP and instructions of IMRI staff.